JS Reakes Ltd are a firm of chartered surveyors we set out below our privacy policy stating how we process any personal data that you provide to us.

What information is being collected and how we collect it

We collect your name, email address, telephone number and the nature of your enquiry when

• you submit our contact form on our website
• you subscribe to our newsletter
• you contact us directly by email or telephone

Depending on the service you require we may need further information from you such as proof of identity or perform credit checks, we will inform you of this by email.

How we store and use your personal data

Personal data is stored securely on JS Reakes Ltd password protected computers. We will use this information for our business dealings with you and in compliance with the RICS code of practice and HMRC anti- money laundering and terrorist financing regulations.

Information obtained for marketing is stored securely on our computers. We use this information to post and email information about our services to you, we do not share this information with any third parties.

If you have used our services, we may occasionally contact you by email, telephone or post for your views and/or to notify you of any changes to our services or company.

On our website there are links to other websites and social media for further information only. If you want to know how a site or social media platform uses your information you will need to check the sites privacy policy.

When you engage our services, we will store your details and information required for

• Communicating with you by email and telephone
• Sending relevant documents to you
• producing reports in compliance with the RICS code of practice
• business sales in compliance with HMRC Money laundering regulations.

J S Reakes does not pass your personal data to any third parties for marketing without prior consent by email or unless required to do so by law.

Disclosure of your information

By giving us your personal information, you are agreeing that we have the right to share the information you provide with JS Reakes Ltd’s

• Internal staff
• Accounting team
• Marketing team

Unless required to do so by law, we will not otherwise share any of the information you provide to us without your consent.

Security and data retention

All data transmissions by email are encrypted, on our website and associated websites are secured by SSL certificates. You can check whether a webpage is secure as the webpage address will start with “https”. Any transmission is at your own risk.

Once we have received your personal information, we will employ strict physical, electronic and administrative security measures to protect your personal information from access by unauthorised persons and against unwanted processing, loss, damage or destruction.

All data is retained for a period between 5 and 10 years according to our insurance run off period, some data is stored for as long as the law requires.

When your information is no longer required all electronic information is permanently deleted and any paperwork we hold is shredded.

Your rights

You have the right to ask us not to process your personal information for marketing purposes. We will usually inform you before collecting your data if we intend to use your data for such purposes.

Access to your personal information

The data protection act gives you the right to access the personal information that we hold about you, your right of access can be exercised at any time in accordance with this act and we will provide you with all the data that we hold.

We are entitled by law to charge a small administrative fee to meet our costs in providing you with details of the personal information that we hold about you and we may require proof of your identity before we supply the information to you.

Changes to this policy

We reserve the right to revise or supplement this Privacy Policy from time to time.